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Hosting Progressive Cocktail Party

posted Dec 22, 2011, 7:29 AM by Oak Meadow Administration
Dear Oak Meadow residents who (potentially) volunteered to host the Progressive Cocktail Party event,

The headcount so far (we will take a final headcount closer to the event), is ~50 guests. The headcount could rise to ~60, once we include new residents who may not yet be on the Oak Meadow secretary’s e-mail list and to whom we will be reaching out shortly as well.

To host the event, there were
- 6 houses whose owners volunteered
- 4 additional houses whose owners responded that they may volunteer

Because our plan is to have 3 houses hosting the event (based on the headcount), the social committee selected 3 houses from 6 houses whose owners volunteered. The 3 host houses were selected based on location - the committee was provided with a map, but not with owner names.

The host houses that were selected this year are:
- 5624 Old Oak Drive
- 2619 Placid Street
- 5656 Silver Oak Drive

Having said this, I would like to keep the other 3 houses whose owners volunteered “as a backup”, in case owner(s) of one of the 3 selected host houses has to change his/her/their plans for any reason.

Also, if this event will turn out to be a success and we plan to repeat it next year, we will try to select host houses that did not host the event the year before - if we have a choice of host houses again.

The allowance (from Oak Meadow) for each host house is $100. Keep in mind that each person attending would bring with him/her either a bottle of wine, or a 6-pack of beer or an appetizer. I will be working with the hosts to coordinate with the guests on who needs to bring what.

There will be a gathering at the Atomic Koi on Jan 4 at 7:00 pm to plan/organize this in more detail.

Thank you,
Anna Huetter