Board Meeting - August 27, 2014

posted Sep 5, 2014, 9:15 AM by Oak Meadow Administration   [ updated Sep 5, 2014, 9:39 AM ]

The meeting was called to order at 7:04 PM. Members in attendance included: Jesse Olson (president), Jodie Johnson (neighborhood events), Casey Poole (treasurer), and Nicole Otterson (communications).

The Board reviewed and approved notes from the June 26 meeting.

  • The cost to add tennis courts to the park exceeds our available funds.
  • The Oak Meadow database will be updated after the annual Neighborhood Association meeting invitation is mailed and input is received from neighbors.

New Business

Casey has been receiving monthly bills from The Bruce Company, our neighborhood landscaper. Casey will touch base with Sachin to verify they are in line with the 2014 estimate we received earlier in the year.

A neighbor questioned the large dirt mound, rocks, and pallets that sit on the empty lot on the corner of Pennwall and Saw Tooth. Casey will contact Ellefson Builders (the owner of the lot) to request that it be leveled and cleaned up prior to Winter.

The annual Neighborhood Association meeting invitation must be mailed to neighbors via USPS per the Bylaws. Nicole will take care of this mailing. In addition, she will inquire with each address if the information we have in the Oak Meadow database is correct. An email opt-in will also be requested.

Movie In The Park was discussed. The sound permit has been approved and three food carts are lined-up. Jodie distributed flyers to each neighbor. Nicole will send an email reminder that RSVPs are due on September 6. The Community Center has been reserved in case of rain.

The Board discussed possible replacements for expiring board terms (President, Vice President, and Architectural Committee). Annual association fees will be waived for Board members who attend at least three of the four required meetings. Election for these expiring board terms will occur at the annual Neighborhood Association meeting.

The next meeting (annual Neighborhood Association meeting) is scheduled for Wednesday, October 8 from 6:00-8:00 PM at the Library. Nicole will coordinate catering with Liliana’s. Agenda will include overview of 2014 activities, planned events for 2015, review of financials, Oak Meadow Covenants and City Ordinance reminders (see April 9 minutes) and election of expiring board terms (President, Vice President, and Architectural Committee).

Meeting adjourned at 7:30 PM. Minutes taken by Nicole Otterson.